Thunder Bay Women's Hockey Association

If you wish to attend the 2021 TBWHA Annual General Meeting, please email tbwha.covidscreening@gmail.com and a link will be sent to you 24 hours before the meeting. Upon receipt of the AGM Zoom link, do not share the link, as only those pre-registered will be allowed to attend.

All members in attendance will be asked to mute their microphones during the meeting. Members will be asked to do the virtual hand raise and wait to be called upon before unmuting their microphones and speaking.

The Chat option will be disabled.

Your name must be on the video feed. To record your name, click on the three dots next to the mute button, and find the change name option.

A “MEMBER” is defined as: “A person who qualifies for membership as stated in the Constitution and has either paid registration dues to TBWHA or paid registration on behalf of a minor child or children playing female hockey. An individual who agrees to abide by the TBWHA Constitution, bylaws, policies and rules of TBWHA as well as the OWHA Code of Conduct.”
A “MEMBER IN GOOD STANDING” is defined as: “A member in good standing is a person who is current with the payment of dues or registration fees within the fiscal year of TBWHA and filing the requisite periodic reports, or statements as outlined in the financial section in the Constitution and bylaws. A member in good standing is not suspended, under suspension either through OWHA or TBWHA at the time of the AGM.—In order to be considered a member in good standing, you must have participated in the 2020-21 (Covid) hockey season.

All members in good standing who have reached the legal voting age by the time of the Annual General Meeting may exercise the right to vote. One parent or guardian for each player who has not reached legal voting age by the time of the Annual General Meeting may vote. A member may cast only one vote.

If members have questions, please send an email to tbwha.covidscreening@gmail.com at least 24 hours prior to the commencement of the AGM. 

TBWHA ANNUAL GENERAL MEETING AGENDA

JUNE 23, 2021 – 7:00 PM

1. Review of Minutes of the previous Annual General Meeting.

1. President’s Address – Jesse Traer

1. Corporation’s Financial Statement – Presented by Anita Konopski  

1. Committee Reports
   1. Rep – Rob Van Dyk
   2. Junior – Steve Kostiuk
   3. Senior – Kelli Riva

1. Bylaw amendments/ Motions

The Constitutional Committee is seeking an extension in relation to the drafting of the new Constitution. The Committee is working towards having a final draft version of the TBWHA Constitution and Bylaws, and to present this draft proposal to the Executive Board for consideration and approval to be moved for a vote at the 2021-2022 TBWHA AGM. Moved by Jason Rybak, Seconded by Ghislaine Attema

1. Elections of Directors

The position of Novice Fundamentals (U7/U9) Director remains vacant. A nominator and a seconder may be received from the floor. In order to suggest a name for the position, you may raise your hand, and wait to be called upon prior to unmuting your microphone. A seconder will follow the same process. A nominee from the floor must be present to confirm acceptance of the nomination.

There are two people (Robyn O’Loughlin and Cheryl Johnson) nominated for the position of Executive Board Secretary. A vote will be held by a private poll. Each candidate will be given exactly 2 minutes to speak, and only once.

1. Questions and Answers

1. Adjournment

NOTICE TO MEMBERSHIP 

ANNUAL GENERAL MEETING 

JUNE 23, 2021 – 7:00 PM

The 2021 TBWHA Annual General Meeting will take place on June 23, 2021 at 7:00 PM via Zoom (Virtual). If you wish to attend please email tbwha.covidscreening@gmail.com and a link will be sent to you 24 hours before the meeting. 

ARTICLE 5 – ELECTION OF BOARD OF DIRECTORS 

A Nominating Committee has been established by the Executive Board. It is comprised of Jesse Traer, Tammy Reynolds and Anita Konopski. The chart below is the list of open positions on the board of directors of TBWHA, as well as the slate of nominees prepared by the Nominating Committee. Further nominations will also be accepted and must be emailed to jt2020@hotmail.com, lifesavur34@hotmail.com, dakonopski@tbaytel.net and seconded (via email) to be considered for the positions, 14 days in advance of the AGM (no later than 11:59 PM on June 9, 2021). 

After June 9th 2021, if there are no further nominees for the positions, the names on the list will be acclaimed to the respective board positions. If there is more than one candidate as at June 9th, a vote will be held at the AGM by a poll. If there are any open positions, nominations will be accepted from the floor. A mover, and a seconder is required. If there are more than one candidate from the floor, a vote will be held by a poll at the AGM. 

Executive Board Nominees to date 

Secretary (2 year term) Robyn O’Loughlin 

Equipment Manager (1 year term) 

Rep Division 

Rep Division Director (2 year term) Rob Van Dyk 

Treasurer (2 year term) Chantal Keating 

Ice Convenor (2 year term) Cory Hrubeniuk 

Junior Division 

Junior House Division Director (2 year term) Jason Rybak 

Novice Fundamentals Director (U7/U9) (1 yr term) Katie Bannister 

Atom Director (U11) (1 year term) BG Clausen 

Peewee Director (U13) (1 year term) 

Bantam Director (U15) (1 year term) Bruce Kruger 

Midget Director (U18) (1 year term) Jen McLaren 

Ice Convenor Joanne Burrell 

Secretary/ Registrar Kieran McMonagle 

Senior Division 

Senior Division Director (2 year term) Kelli Riva 

Senior House Director (1 year term) Carlie Pennock 

Senior Recreation Director (1 year term) Chelsea Hardick 

Ice convenor (1 year term) Joanne Burrell 

Secretary/ Registrar (2 year term) Trudy Scavarelli 

Treasurer (2 year term) Sue Pennock 

Slate of Officer Nominees Moved by: Tammy Reynolds, Seconded by Anita Konopski 

ARTICLE 3 - MEMBERSHIP A “MEMBER” is defined as: “A person who qualifies for membership as stated in the Constitution and has either paid registration dues to TBWHA or paid registration on behalf of a minor child or children playing female hockey. An individual who agrees to abide by the TBWHA Constitution, bylaws, policies and rules of TBWHA as well as the OWHA Code of Conduct.” A “MEMBER IN GOOD STANDING” is defined as: “A member in good standing is a person who is current with the payment of dues or registration fees within the fiscal year of TBWHA and filing the requisite periodic reports, or statements as outlined in the financial section in the Constitution and bylaws. A member in good standing is not suspended, under suspension either through OWHA or TBWHA at the time of the AGM.—In order to be considered a member in good standing, you must have participated in the 2020-21 (Covid) hockey season. 

26.3 All members in good standing who have reached the legal voting age by the time of the Annual General Meeting may exercise the right to vote. One parent or guardian for each player who has not reached legal voting age by the time of the Annual General Meeting may vote. A member may cast only one vote. 

ARTICLE 27 – BYLAW AMENDMENTS 

Amendments to the bylaws may be made at the Annual General Meeting of the membership. An amendment, in writing, signed by a mover and seconder must be given to the secretary (raolough@lakeheadu.ca) no later than fourteen (14) days prior to the Annual General Meeting. Both the mover and the seconder of the amendment must be voting members of the Corporation. 

MOTION: The Constitutional Committee is seeking an extension in relation to the drafting of the new Constitution. The Committee is working towards having a final draft version of the TBWHA Constitution and Bylaws, and to present this draft proposal to the Executive Board for consideration and approval to be moved for a vote at the 2021-2022 TBWHA AGM. Moved by Jason Rybak, Seconded by Ghislaine Attema

TBWHA is excited to announce that we are now accepting Scholarship Applications for graduating players.  Please review the application form and submit applications prior to May 31, 2021.

Dear TBWHA Players, Parents and Guardians:

After much discussion and close monitoring of the current Covid-19 numbers in Thunder Bay, in addition to the information provided by the Thunder Bay District Health Unit, the Executive Core Board has decided to cancel any further TBWHA programming in the 2020-21 hockey season. The current city-wide lockdown is extended until the end of March. There is also no guarantee of reopening in April, as Covid-19 numbers remain very high.

Furthermore, in the current COVID-19 state that the Province of Ontario is in, all tryouts (Queens, Fury, etc) for the 2021-22 season will be delayed, until further notice. We will continue to monitor the OWHA protocols for updates or any changes. Further discussion is required within TBWHA on the planning of tryouts (formation on teams, coach selection, etc) once OWHA protocols allow a return to play framework. We will keep everyone informed as plans develop.

TBWHA is hopeful that the 2021-22 hockey season can resemble much more the type of hockey season that we know and love. We desperately want to see normal five on five hockey taking place at all levels, while forming our competitive and recreational teams. At this point, we do not know how much the pandemic will impact our upcoming hockey programming. We need to accept that some things will be different then we are used to. There will be a lot of variables that are out of our control. As things progress throughout the spring and summer, our plans and hurdles will become more clear. As TBWHA has done for the 2020-2021 season, we remain to work hard to be prepared and to provide every female hockey player the best possible hockey experience in 2021-22.

We thank you for your continued support and patience. 

Sincerely

TBWHA Executive Core Board

Rowan's Law 

Ontario Government Mandates New Concussion Program for Sport

All Players and Parents MUST review

Concussion Awareness Resource e-booklet can be found at link below